Kirkby in Ashfield
Temp to perm
£9 - £11.50 per hour DOE
Do you have strong administration skills? Are you organised and an excellent communicator? If so, then we want to hear from you! Macildowie are recruiting for a highly skilled Administrator preferably with experience in Construction or Engineering. The ideal candidate will also have a positive attitude, good attention to detail and the ability to prioritise is essential.
This role is full time and is a temporary assignment, covering a maternity leave. There may be the option for this assignment to go permanent in the near future.
Role and responsibilities:
Interact professionally with all people within the company and our customers.
Answer telephone calls and direct callers to the appropriate contact point.
Receive and respond to email messages in a timely and professional manner.
Arrange meetings ensuring all parties receive the necessary information, including booking meeting rooms and preparing meeting agendas.
Set up and maintain filing systems that are accurate and user friendly.
Support managers and directors with the process of making bids and tenders.
Make travel arrangements and book accommodation for team.
Utilise our computer systems to data input, create and update records, and reconcile the expense reports.
Raise invoices that are accurate and ensure payments are received within the set agreements.
Coordinate the submission of timesheets, ensuring accuracy and passed to Finance for processing in line with set deadlines.
Prepare Management Information (MI) reports and documents as requested.
Any other tasks that you may reasonably be required to undertake. This list is a summary of the main accountabilities and is not exhaustive
Experience of administering and using databases and associated report functions is essential
Strong IT and numeracy skills, with experience in using Microsoft Word, Excel, PowerPoint and Outlook
Personable with strong communication and relationship building capabilities across all levels of the business.
Practical, logical, and able to solve problems quickly
Excellent written and verbal communication skills.
Experience of developing and maintain high standard/quality office management systems.
Strong organisational skills.
High level of attention to detail and accuracy.
Ability to work under pressure
Macildowie is a specialist recruitment consultancy with a rich history of enhancing the careers of professionals across the Midlands and the Northern Home Counties. We have an unrivalled understanding of the local market place and recruit for the majority of the region's premier employers. To search for all of our live jobs please visit us at macildowie.com.
Macildowie are a recruitment business working on behalf of a client to recruit this role. Your personal data may be forwarded to that client company as part of the application process. After applying for this role you'll be sent a request for your consent to hold your data on our systems. If you would like information on how we will process your data please go to our website and view our fair processing notices which are located at the bottom of the page under privacy policies. Within the fair processing notice for Candidates there is guidance on how to amend your contact preferences or exercise your rights relating to personal data. We can't provide direct links as email address and website urls within our job adverts are removed by some of the websites on which we advertise.