THE ROLE & YOUR RESPONSIBILITIES:
Organise and schedule meetings
Manage projects and follow-up with team members where required
Prepare meeting agendas, perform research for meetings, and take minutes during meetings
Book business travel arrangements, including flights, transportation, and lodgings for senior management and other staff members
Manage the diaries and schedules of senior management
Communicate with Board Members, schedule Board Meetings, and arrange meeting agendas
Liaise with clients and business guests
Organise media appearances and events
Solve simple IT problems and contact the IT department when necessary
Support division finance with weekly and monthly reports distribution and Power BI
Coordination of all division level requests for training, data, reporting
Support the Division in organisation, review and on time completion of annual processes
Maintain electronic filing system, ensuring processes and software are up to date and in working order
Maintain a strong working relationship with other relevant departments, including IT, sales, and PR
Liaise with other staff members on behalf of senior management
EXPERIENCE SOUGHT IN THE SUCCESSFUL CANDIDATE:
You must be well organised, have proven experience as a EA assisting senior management (minimum of 5 years experience), be confident on all Microsoft including excel and powerpoint, be forward thinking, have excellent organisational skills, experience of arranging international travel , have the ability to multi task and be able to turn your hand to anything.
It would be desirable that you have Power BI experience but this is not essential
You must be numbers and data driven for the role
Macildowie is a specialist recruitment consultancy with a rich history of enhancing the careers of professionals across the Midlands and the Northern Home Counties. We have an unrivalled understanding of the local market place and recruit for the majority of the region's premier employers. To search for all of our live jobs please visit us at macildowie.com.
Macildowie are a recruitment business working on behalf of a client to recruit this role. Your personal data may be forwarded to that client company as part of the application process. After applying for this role you'll be sent a request for your consent to hold your data on our systems. If you would like information on how we will process your data please go to our website and view our fair processing notices which are located at the bottom of the page under privacy policies. Within the fair processing notice for Candidates there is guidance on how to amend your contact preferences or exercise your rights relating to personal data. We can't provide direct links as email address and website urls within our job adverts are removed by some of the websites on which we advertise.