A fantastic opportunity has arisen to work for a well renowned and respected Charity as an Office/Facilities Manager. The main purpose of this role will be to ensure the cost effective, client focused delivery of office and business services including insurance, reception, conference/meeting room logistics and procurement of those services. The role is also responsible for the line management of a team of two direct reports and 4-6 indirect reports, annual budgeting, Facilities Management, Records Management, Business Continuity and other services when required.
THE ROLE & YOUR RESPONSIBILITIES:
Manage all office support resources and services including reception, utilities, waste management, security and cleaning as effectively as possible,
mitigating risks and continuously improving the energy efficiency in all areas
Provide management of office support team including development and performance management
Manage general upkeep and planned maintenance programme, ensuring that the buildings meet health and safety standards and that we are compliant with relevant statutory requirements.
Project management, supervising and coordinating work of contractors, managing and leading activities to ensure minimum disruption to core activities
Perform other duties which may reasonably be assigned to them by their manager or supervisor
Contribute to Business Continuity and Disaster Recovery planning
Responsibility for staff rotas
Conduction monthly and annual reviews
EXPERIENCE SOUGHT IN THE SUCCESSFUL CANDIDATE:
Previous experience of Facilities Management in a medium to large-sized office environment.
Previous experience in operations and supplier management
Working knowledge of procurement and negotiation and management of external contracts
Budget management experience
Ability to build relationships and communicate at all levels with the ability to negotiate and influence
Methodical in approach to workload, with an ability to multi task
Demonstrates a flexible and practical approach
Ability to be a team player, and able to work on own initiative
An effective time manager with the ability to multi-task
Strong business operational focus
Knowledge of Health and Safety
Knowledge of First Aid
Fire Marshall Trained
PC literate with PowerPoint, Excel, Access and Word skills
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