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Office Manager

Salary £22000.00 - £25000.00 per annum + Competitive
Location Nottingham, Nottinghamshire
Job Type Permanent Jobs
Job Ref HQ00071155
Published 25 days ago

Job Description

Executive Administrator

Macildowie are delighted to be recruiting for an Executive Administrator to join a Nottingham based law firm on a full time, permanent basis.

This is not your 'typical' law firm, although I am looking for someone who has worked in the professional services industry, the personality and energy is just as (if not more) important to this firm.
Working Monday Friday 9-5:30 (with the occasional 8am start) you will be managing the day to day running of the office and dealing with any issues that may arise, all with a smile on your face.

Role & Responsibilities:
Overseeing the day to day running of the relevant office in accordance with policies and practices which will include:
ensuring a tidy working environment
maintaining appropriate levels of stock of consumables and stationery
working with the IT, Marketing, HR, Finance, Data Management, Compliance and Facilities teams to ensure that the needs of the business are met on an ongoing basis
setting up of onsite events involving the appropriate arrangement of furniture, organisation of appropriate operational support, organising refreshments and catering through the appropriate channels
setting up meeting rooms; making light refreshments; ensuring that ongoing meetings are provided with top-up refreshments
dealing with incoming post (opening, scanning and distributing) and outgoing post
Welcoming visitors and ensuring their comfort during their time within the office
Welcoming new starters and ensuring that they are supported in the first weeks of their role
Assisting with ongoing document management including archiving, document retrieval and file closures
Assisting the Projects team with the opening of new offices / and closing of old offices
Travelling to other offices when required to provide cover
Liaising with the central Facilities team to ensure that all business-wide services are carried out appropriately such as collection of confidential waste, archiving etc
Assisting the Facilities team with weekly building checks
Providing basic IT support (under the supervision of the IT team)
Preparing office seating plans periodically and arranging moves within the office
Reporting maintenance requirements into the central Facilities team
Assisting the Senior Office Services Manager with other administrative type tasks

Ideal candidate:

Highly organised
Attention to detail
Presentable and personable - front of house
Have excellent written and verbal communication skills
Work well in a team and alone
Be IT literate and proficient in Microsoft Outlook, Word, Excel

Macildowie is a specialist recruitment consultancy with a rich history of enhancing the careers of professionals across the Midlands and the Northern Home Counties. We have an unrivalled understanding of the local market place and recruit for the majority of the region's premier employers. To search for all of our live jobs please visit us at macildowie.com.

Macildowie are a recruitment business working on behalf of a client to recruit this role. Your personal data may be forwarded to that client company as part of the application process. After applying for this role you'll be sent a request for your consent to hold your data on our systems. If you would like information on how we will process your data please go to our website and view our fair processing notices which are located at the bottom of the page under privacy policies. Within the fair processing notice for Candidates there is guidance on how to amend your contact preferences or exercise your rights relating to personal data. We can't provide direct links as email address and website urls within our job adverts are removed by some of the websites on which we advertise.