Macildowie are currently looking for an Personnel Assistant working for a business based in Coventry. This position will be supporting one of the company Directors and the wider team.
This is a 12 month fixed term contract role, full time position.
THE ROLE & YOUR RESPONSIBILITIES:
Act as a liaison for and with executives; including internal and external clients
Anticipate executive's needs and solicit information necessary to maximize executive's schedules
Maintain complex schedules
Assist in planning high-level meetings and events related to c-suite executives and key customers, and travels to execute logistics and support of those meetings and events, when warranted
Conduct internet research on subjects as requested
Facilitate effective communication and interaction within all areas of the business and functions and with clients and customers including their high-level executives and key support contacts
Prepare and coordinate executive presentations for multiple venues and audiences
Provide incidental support to direct reports as needed
Coordinate worldwide travel arrangements
Reconcile, process and approve expense reports for executives and their direct reports
Manage departmental expenses through eProcurement systems
Event planning logistics and execution, including onsite and offsite coordination utilizing and networking with staff and resources outside of reporting lines Management and preparation of internal and external events; participation and support for events including technology packages, written and spoken communication needs, food and beverage, and transportation needs
Monitoring and answering executive's phone lines and email
Facilitate inquiries and other communication including, verbal communications, email, fax, and written correspondence
Supervises day-to-day executive office operations including placing tickets for support of facilities and technology needs
EXPERIENCE SOUGHT IN THE SUCCESSFUL CANDIDATE:
In order to be considered you must have PA experience and have strong communication and administration skills.
Macildowie is a specialist recruitment consultancy with a rich history of enhancing the careers of professionals across the Midlands and the Northern Home Counties. We have an unrivalled understanding of the local market place and recruit for the majority of the region's premier employers. To search for all of our live jobs please visit us at http://www.macildowie.com.
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