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Article 14 Notice

Introduction

At Macildowie Associates Ltd, our parent and subsidiary companies, we respect your personal data. This Fair Processing Notice (FPN) explains how we will use your personal data when we have received it from another party.

Our contact details

We have offices in Nottingham and Leicester.

Nottingham

6th Floor
Waterfront House
Station Street
Nottingham
NG2 3DQ

Leicester

3 Merus Court
Meridian Way
Meridian Business Park
Leicester
LE19 1RJ

Our Data Protection Consultant is Kristy Gouldsmith, and the email address to contact her is This email address is being protected from spambots. You need JavaScript enabled to view it..

What personal data do we collect about you? How will we use that personal data?

We are sending you this notice as we have gathered your information from third party sources, such as LinkedIn and other websites. We will have your name and your work email and we’ll use this information to tell you more about our services.

Legal basis

We only collect and use your personal data when the law allows us to. It is a legitimate interest for us to use your work email to send you information about our services. We don’t need your consent to do so as these are business to businesses emails. Please contact us if you wish to opt out of our marketing emails.

Do we use any automated decision making?

We do not use any automated decision making.

Who do we share your personal data with?

We share your data with:

  • Our software providers (e.g. our CRM provider or external assessment software)
  • Our professional advisors (e.g. legal advisors, accountants etc.)
  • Government or regulatory bodies;
  • Candidates (as we assist you in finding the right candidate);
  • Clients with your permission (e.g. as we obtain references for our candidates).
  • Professional bodies (if we need to conduct qualification checks)
  • Our clients (but only after speaking to you about a specific role)

Do we transfer your personal data outside of the UK?

We do not transfer your personal data outside of the UK as a general rule. If we discuss a role with you which requires us to send your data outside the UK, then we will speak to you in advance.

How long do we keep your personal data for?

We will only retain your personal data for as long as necessary to fulfil the purposes we collected it for, including for the purposes of satisfying any legal, accounting, or reporting requirements. To determine the appropriate retention period for personal data, we consider the amount, nature, and sensitivity of the personal data, the potential risk of harm from unauthorised use or disclosure of your personal data, the purposes for which we process your personal data and whether we can achieve those purposes through other means, and the applicable legal requirements. 

By law we have to keep basic information about our customers (including contact, identity, financial and transaction data) for six years after they cease being customers for tax purposes. This is a legal obligation. If you ask us, we will delete the data we hold on you that we are not required to retain by law.

We keep data on contacts or potential clients until they opt out of our marketing. 

We retain data on candidates for six years after we have found you a position in case you wish for us to assist you again. We will periodically email to ask you if you still wish to be on our data base and will remove you if you request for us to do so. This is a legitimate interest for the business and you have the option to opt out.

We keep a list of people who have made deletion requests (name, email, date deletion actioned and any correspondence) for one year after the request in case of any further enquiries. This is a legitimate interest for the business. 

We keep a similar list of people who have made a subject access request for one year in case of any further enquiries. This is a legitimate interest for the business.

Your rights as a data subject

The UK GDPR gives you rights as a data subject. You have:

  • The right to request from us access to your personal data;
  • The right to request from us rectification of your personal data;
  • The right to request from us erasure of your personal data;
  • The right to request from us restriction of processing your personal data;
  • The right to object to our processing of your personal data;
  • The right of data portability;
  • If we are processing your personal data on the basis of your consent, you have the right to withdraw your consent at any time. To do so please contact This email address is being protected from spambots. You need JavaScript enabled to view it.. This does not affect the lawfulness of processing based on your consent before you withdrew it; and
  • You have the right to complain to the ICO if you feel that we have been unable to resolve your query.

More information on your rights can be found in Chapter 3 of the UK General Data Protection Regulation.