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Executive Assistant

Published 25 September 2023
Up to £25000.00 per annum
Nottingham, Nottinghamshire
Job Starts: 25th September 2023
Office and Commercial Support

Job Description

Macildowie are currently recruiting for an Administrative Support Specialist to join a Nottingham Real Estate team. This role primarily involves administrative, financial, and file management support. While previous office-based administration experience is preferred, we welcome candidates who demonstrate a positive attitude, strong organisational skills, and a commitment to delivering exceptional service.

Key Responsibilities:

  • Inputting data into business development databases as required.
  • Managing priorities and workloads to meet deadlines.
  • Updating and maintaining all files, including correct naming and filing in our case management system.
  • Handling file opening and closing processes, including client care documentation.
  • Document production, including audio typing and general document creation.
  • Processing conflict searches on new files for lawyer review.
  • Handling printing, copying, and scanning of documents and post.
  • Verifying data accuracy in client and internal records.
  • Managing online applications, such as Land Registry and Searchflow.
  • Conducting searches and, in due course, completing Stamp Duty Land Tax returns.
  • Assisting with various administrative tasks, including room and taxi bookings, hand deliveries, courier requests, and other ad hoc requests.
  • Answering internal and external calls on behalf of team members.
  • Assisting with bill processing and expense claims as needed.
  • Handling cheque requests and financial transactions.
  • Liaising with lawyers and colleagues to take instructions and provide work progress updates.

Required Technical Skills:

  • Relevant office-based administration experience.
  • Proficiency in document management and case management systems.
  • Strong knowledge of Microsoft Office.

Qualities of a Successful Candidate:

  • Effective communication skills for interaction with internal and external clients.
  • Strong organisational abilities and the capability to manage time effectively in a fast-paced environment.
  • Conscientiousness and personal accountability for work delivery and quality.
  • A positive, adaptable attitude in the face of change.
  • Excellent attention to detail.
  • Customer service orientation.
  • A proactive, professional, and flexible approach to work.
  • A willingness and ability to learn and develop over time.

If you are interested in this role please apply with your most up to date CV and we will be in contact with you to discuss the role in more depth.

Please put your home postcode on your CV when applying. Our recruitment tech uses this to make sure your CV is reviewed by the relevant consultant, for the relevant job(s), in the relevant geography.

Macildowie are a recruitment business working on behalf of a client to recruit this role. Your personal data may be forwarded to that client company as part of the application process.

If you would like information on how we will process your data please go to our website ( and view our fair processing notices which are located at the bottom of the page under privacy policies. Within the fair processing notice for Candidates there is guidance on how to amend your contact preferences or exercise your rights relating to personal data. We can't provide direct links as email address and website urls within our job adverts are removed by some of the websites on which we advertise.

Macildowie is a specialist recruitment consultancy with a rich history of enhancing the careers of professionals across the Midlands and the Northern Home Counties. We have an unrivalled understanding of the local market place and recruit for the majority of the region's premier employers. To search for all of our live jobs please visit us at

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