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Sales Administrator

Published 20 May 2024
Up to £25410.00 per annum
Loughborough, Leicestershire
Job Starts: 20th May 2024
Office and Commercial Support

Job Description


Macildowie are currently looking for a Sales Administrator for a well established business based in Loughborough.
You will be working in the Sales Order Processing Team assisting our Customers with Product Information, Stock Availability, Pricing and Processing the Sales Orders received.
Providing the Customers with Product Information is done several ways, most of time with the customer calling the Order Processing Team or emailing the team shared inbox.
The Order Processing Team also assist our Sales Managers and Customer Services Team with Product Information, Stock Availability and Pricing.
As well as providing Product Information and Processing Sales Order there are also general Admin Queries involved in the role, these ranges from investigating and resolving incorrect Deliveries, Back Order Updates, Invoice Queries and Customer Returns.
We are also in the process of upgrading our ERP System, implementation is next year so there will be opportunity to assist with transferring Customer & Product Data and developing new Order Processes.

This is a full time permanent position.


Answers Customer calls and providing Product Information, or taking the relevant details to provide a Customer Call Back

Monitoring a shared inbox and responding to any Customer Inquiries in a timely manner

Sales Order Processing, ensuring all orders for next day are processing by 3.30pm and working closely with the Warehouse to ensure these are despatch as soon as possible to meet Customer delivery requirements

Provide a high level of Customer service at all times, seeing enquiries and complaints through from initial contact to resolution in an efficient and timely manner

Arranging collections and deliveries in and around the UK

Ensuring that Customers are given accurate information and delivery times to assist them in their production scheduling and keeping Opera updated with correct information & dates

Working closely with other Departments in IMS to ensure the smooth running of business, achieve targets and maintain a high level of customer service at all times

Investigating and resolving invoice queries, and raising credits if and when required

Working closely with Sales Managers to maximise sales providing high Customer Service


Confident in communicating over the telephone, from Customers to Suppliers through to Management

Be literate and numerate

Able to organise and prioritise workload effectively

Computer literate, with experience of Email software & Microsoft Office Packages, including Word and Excel

Have the ability to work under pressure and to tight deadlines

Confident in and able to work within a team to achieve targets

Able to work from your own initiative and ability to problem solve

Please put your home postcode on your CV when applying. Our recruitment tech uses this to make sure your CV is reviewed by the relevant consultant, for the relevant job(s), in the relevant geography.

Macildowie are a recruitment business working on behalf of a client to recruit this role. Your personal data may be forwarded to that client company as part of the application process.

If you would like information on how we will process your data please go to our website ( and view our fair processing notices which are located at the bottom of the page under privacy policies. Within the fair processing notice for Candidates there is guidance on how to amend your contact preferences or exercise your rights relating to personal data. We can't provide direct links as email address and website urls within our job adverts are removed by some of the websites on which we advertise.

Macildowie is a specialist recruitment consultancy with a rich history of enhancing the careers of professionals across the Midlands and the Northern Home Counties. We have an unrivalled understanding of the local market place and recruit for the majority of the region's premier employers. To search for all of our live jobs please visit us at

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