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Contract and sales administrator

Published 26 February 2024
Derby, Derbyshire
Job Starts: 26th February 2024
Office and Commercial Support

Job Description

Macildowie are actively seeking a Contract and Sales administrator to join a well and established team based in Burton On Trent.

This is a 12 month fixed term contract, working Monday to Friday (initially in the office full time but will change to hybrid once settled in with the role (2/3 days from home).

Salary is £27,000 - £31,000 depending on experience.

The contract and sales admin position operates in a fast-paced, dynamic industry, serving as a pivotal point between external customers, members of the sales team, and internal departments. This multi-faceted role requires a highly motivated and flexible individual capable of taking initiative to meet customer needs effectively.

Reporting to the Customer Sales Support Manager, the role holder will assist the management team and the wider team in various general duties to optimise the sales team's success.

Main Responsibilities:

- Raise Lease Purchase, Finance Lease, Hardware, and Content agreements, managing the end-to-end process with independent customers.

- Liaise with Finance and Legal departments to ensure checks are carried out in a timely manner and approvals gained.

- Request Due Diligence forms to be completed by customers where required and oversee the transfer of these to Legal.

- Manage and progress chase orders onto Production schedules in commercial priority, staying aware of the business's priority criteria.

- Liaise with the production facility to prioritise customer deliveries and communicate schedules to customers and colleagues.

- Evaluate all new and dormant account credit requests to ensure suitability for processing by accounts and progress chase through to set up as new accounts.

- Ensure that sales orders and purchase orders are accurately placed in the system.

- Maintain customer records on the company's internal systems and report any material changes in the customer's business.

- Assist in the production of reports on machines sold/dispatched against budget and forecast.

- From time to time, provide cover for other gaming sales team members.

Required Skills and Experience:

- Ability to multi-task, prioritise, and manage time effectively.

- Excellent written and verbal communication skills, along with exceptional customer service skills.

- Excellent numeracy.

- CRM/Sales Order Experience.

- Demonstrable experience in Excel and Word software.

- Knowledge of administrative record-keeping practices.

- The ability to build relationships at all levels.

- Diligence, motivation, and a proactive approach toward problem-solving.

- Exceptional interpersonal skills.

Beneficial Experience:

- Experience with D365.

- Familiarity with sales contracts and agreements.

If you are interested in this role please apply with your most up to date CV and one of our consultants will call you to discuss.

Please put your home postcode on your CV when applying. Our recruitment tech uses this to make sure your CV is reviewed by the relevant consultant, for the relevant job(s), in the relevant geography.

Macildowie are a recruitment business working on behalf of a client to recruit this role. Your personal data may be forwarded to that client company as part of the application process.

If you would like information on how we will process your data please go to our website ( and view our fair processing notices which are located at the bottom of the page under privacy policies. Within the fair processing notice for Candidates there is guidance on how to amend your contact preferences or exercise your rights relating to personal data. We can't provide direct links as email address and website urls within our job adverts are removed by some of the websites on which we advertise.

Macildowie is a specialist recruitment consultancy with a rich history of enhancing the careers of professionals across the Midlands and the Northern Home Counties. We have an unrivalled understanding of the local market place and recruit for the majority of the region's premier employers. To search for all of our live jobs please visit us at

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