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Project Administrator

Published 14 May 2024
£30000.00 - £35000.00 per annum
Leicestershire
Permanent
Job Starts: 14th May 2024
Office and Commercial Support

Job Description

THE OPPORTUNITY:

Macildowie are currently looking for an experienced Project Administrator to work for business within Leicestershire. The successful candidate will provide support to enable consistent and high quality performance of the Programme Management Office (PMO). Key focus areas to include: planning, administration and logistics, reporting, supporting risk management and benefits management for the programme.

This is a permanent full time position working within a new team.

THE ROLE & YOUR RESPONSIBILITIES:

Upholding clear standards and providing guidance to meet the governance and reporting requirements of Building Excellence.

Ensuring adherence to the Framework and compliance with the toolkit and policies and procedures

Driving performance of small projects or workstreams within larger projects as agreed with the Head of Business Change and Governance.

Deputising for Programme Manager where required to drive performance of the Programme Manager's project portfolio.

Supporting with programme administration and logistics requirements for governance forums and meetings.

Running the monthly reporting cycle, working in collaboration with workstreams within the programme.

Proactively supporting monthly programme assurance activities including regular checks on all Projects within the Programme.

Data analysis activities for the Programme Management Office.

The management of updates and changes to Policies and Procedures

Production, maintenance and storage of programme documentation across the lifecycle of each project.

Co-ordinating training sessions and hold onboarding/inductions for Building Excellence new joiners.

Preparation of monthly packs.

Reviewing and monitoring progress on actions, risks and issues collated through the reporting process to regularly provide oversight at programme level.

The review of Mandate, Project Initiation Documents and Project Change requests as part of the responsibilities of the PMO.
Reporting on progress and programme controls, whilst supporting and challenging the individual workstreams.

Developing and managing a Group change calendar as an aggregate of Group, Functional, and Building Excellence calendars.

Managing change communications and being a gatekeeper for Group memos and communications related to change projects.

Support PA to Group Sales & Marketing

Perform general administration tasks such as diary management, travel bookings and expenses submissions for Group Sales & Marketing Director.

Provide adhoc support for Group Sales & Marketing e.g. Booking meeting rooms, hot desks.

Liaising of purchase orders & invoice submissions to finance.

EXPERIENCE SOUGHT IN THE SUCCESSFUL CANDIDATE:

In order to be considered you must have strong administration skills, have experience of using MS Office Package and strong communication skills

Project support experience is essential

Please put your home postcode on your CV when applying. Our recruitment tech uses this to make sure your CV is reviewed by the relevant consultant, for the relevant job(s), in the relevant geography.

Macildowie are a recruitment business working on behalf of a client to recruit this role. Your personal data may be forwarded to that client company as part of the application process.

If you would like information on how we will process your data please go to our website (macildowie.com) and view our fair processing notices which are located at the bottom of the page under privacy policies. Within the fair processing notice for Candidates there is guidance on how to amend your contact preferences or exercise your rights relating to personal data. We can't provide direct links as email address and website urls within our job adverts are removed by some of the websites on which we advertise.

Macildowie is a specialist recruitment consultancy with a rich history of enhancing the careers of professionals across the Midlands and the Northern Home Counties. We have an unrivalled understanding of the local market place and recruit for the majority of the region's premier employers. To search for all of our live jobs please visit us at macildowie.com.



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