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Published 11 June 2024
Job Starts: 11th June 2024
Office and Commercial Support

Job Description

An exciting opportunity has arisen for a part-time Administrator to join a friendly Mechanical Engineering team based in Nottingham. The successful candidate will work 3 to 4 days a week between Monday and Friday, from 09:00 am to 17:00 pm, with a 30-minute lunch break. Specific days will be decided between the business and the successful candidate, ideally Monday, Tuesday, and Friday, with a potential fourth day.

Role Requirements:

  • Proven experience in a professional environment
  • Experience working with a SAP system is desirable but not essential
  • Enthusiasm, flexibility, and team working skills
  • Ability to establish priorities, work independently, and proceed with objectives without supervision
  • Excellent PC skills, including Outlook, Word, and Excel
  • Proven written and verbal communication skills with a high level of accuracy and attention to detail
  • Proactive, logical, and methodical with a 'can-do' attitude and a willingness to learn
  • Excellent communication and customer service skills

Role Responsibilities:

  • Plan workload for engineers and subcontractors using available systems
  • Manage engineers workload, re-plan, and assign as required based on priority and demand
  • Assist with reactive dispatch calls to engineers based on their geographical location and service delivery arrangements
  • Prioritise urgent jobs, plan and dispatch operatives/subcontractor support to the relevant address
  • Raise purchase orders
  • Ensure all completed jobs are invoiced in the appropriate month with the required paperwork
  • Assist management with the production of quotations
  • Work independently and as part of a team as business requirements dictate
  • Support the management team by logging specific requests and inputting details into SAP
  • Use internal scheduling systems
  • Collate accurate reports as required
  • Provide general admin support

If you are interested in this role, please apply with an updated CV and someone will be in touch!

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Macildowie is a specialist recruitment consultancy with a rich history of enhancing the careers of professionals across the Midlands and the Northern Home Counties. We have an unrivalled understanding of the local market place and recruit for the majority of the region's premier employers. To search for all of our live jobs please visit us at

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