Legal PA

 This role provides comprehensive Executive Assistant services to the local team.

The successful candidate will have experience working in a professional services environment. You may additionally have experience of providing executive services level support to lawyers or similar professionals. You will be a natural organiser who thrives in a role that requires multi-tasking and working with a variety of people across the business.

The role additionally requires someone who:

• Will manage multiple lawyers and delegate where appropriate using the support teams available; is confident in setting and prioritising their own work agenda;
• Is organised and methodical in how they approach their work; has good written as well as verbal communication skills; has
• Excellent attention to detail, communicates effectively and works well within a team;
• Is confident and able to build sustainable relationships with internal and external clients;
• Willing to take on new responsibilities and challenges, whilst remaining resilient.

• Attend team and project meetings, taking minutes where required
• Preparing meeting arrangements including booking travel (this may include overseas travel), rooms, catering, accommodation, desks, equipment
• Updating internal business development calendars; plan, arrange and attend events including liaising with business support teams and updating attendee lists or reports
• Engage in networking in order to build relationships and raise the business profile, to include use of external media platforms such as LinkedIn
• Manage email bounce backs, processing feedback forms and logging referrals and activities; support lawyers with legal directory submissions and updating lawyer biography/CVs and sector pages;
• Assist with updates and newsletters to clients, including adding to mailing lists.
• Deliver outstanding client service by looking for improvements, speaking up and taking responsibility; receive verbal and written instructions and see them through to conclusion; work proactively and use own initiative to progress tasks;
• Undertake client/matter creation and updating tasks, alerts, reserves, estimating tools and ensuring these are kept up to date and accurate throughout matter life;
• Ensure compliance process is followed, including carrying out conflict checks, matter risk assessments and liaising with
• Central Inception team and clients for ID; run client financial reports;
• Use digital technology to update and manage in-house data systems such as Collaborate, Volume Control and Dialogue; participate in the running of helplines, websites, phone calls and logging referrals, which may include liaising with clients, counsel and other professionals; be a point of contact to assist with client and matter contact queries; initial drafting of correspondence and legal documents; and coordinate file reviews.
• Coordinate diary appointments ensuring papers, itineraries and all other arrangements are in place; and add key dates and reminders to diaries and matter files.

The role offers a generous salary and benefits.