Job Description
HR Coordinator
Location: Rutland (on site)
Salary: £28,000 per annum (full time)
Hours: 37.5 hours per week, 52 weeks per year (will consider term-time only +)
Contract: Permanent
Macildowie are working with a leading independent school to appoint an HR Coordinator. Reporting to the HR Advisor, you will provide high-quality HR support across the employee lifecycle, with a particular focus on recruitment, onboarding and administration. You will be the first point of contact for staff and managers in your allocated departments, helping to deliver a proactive and efficient HR service.
Key responsibilities
Generalist HR support
- Act as the key HR contact for designated departments, supporting staff and line managers with queries and routine HR matters
- Manage straightforward employee relations cases, such as short-term sickness absence, informal performance concerns and basic policy queries, from start to resolution, escalating complex or sensitive issues to the HR Advisor
- Build strong working relationships with department heads and contribute to workforce planning
- Attend departmental management meetings to provide HR updates
Recruitment and onboarding
- Coordinate end-to-end recruitment for designated roles, including drafting and posting adverts, coordinating shortlisting, and scheduling and supporting interviews
- Carry out pre-employment checks in line with safer recruitment requirements (DBS, references, right to work, qualifications)
- Produce offer letters and employment contracts, and maintain recruitment records and trackers
- Set up new starters on HR systems (iTrent) and liaise with IT, Facilities and Payroll to ensure a smooth start
- Support induction and lead on improving onboarding, including introducing digital forms and checklists
HR administration, systems and data
- Maintain accurate electronic and paper personnel records, and support compliance with the Single Central Register
- Maintain iTrent and ensure alignment with payroll and other school systems
- Assist with audits and with data for internal reporting and external returns, including Gender Pay Gap reporting
- Track probationary periods, process leavers and support coordination of staff benefits and wellbeing initiatives
- Lead specific HR projects, such as wellbeing programmes or policy updates in line with legislative changes
Other
- Promote the safety and welfare of children, young people and staff, and ensure GDPR and Health and Safety compliance in all HR activities
- Liaise confidently with stakeholders at all levels
Safeguarding
Our client is committed to safeguarding and promoting the welfare of children and young people and expects all staff to share this commitment. The appointment will be subject to a satisfactory Enhanced DBS check, and details of any criminal record (spent or unspent) must be disclosed at interview.
