Legal PA

As a Legal PA within the Practice Group Support team, your role is pivotal. You'll provide confidential, professional and proactive support to a designated group of stakeholders. Confidence, effective communication and influential skills are essential. We value an assertive and forward-thinking approach. Here's what to expect:

• Diverse responsibilities: Our Legal PAs handle a wide range of tasks, supporting various aspects of our business.
• Empowerment and mentorship: You'll lead by example, fostering ongoing personal and professional development among junior colleagues and peers.
• Continuous learning: We invest in your professional development through our development plans. We offer personalised mentoring and coaching, technical training and soft skills courses to boost motivation and success in your career path.
• Culture of feedback: Our culture thrives on continuous feedback that builds confidence, development and recognition of achievements.
• Pro Bono, Community and Diversity & Inclusion (D&I) opportunities: Beyond your daily tasks, we encourage you to contribute to Pro Bono, Community and D&I initiatives. Make a difference by using your skills to benefit our communities.
• Ambition for people, clients and communities: Our ambition extends beyond business success. We are equally committed to the growth and well-being of our people, clients and the broader community.
• Staying ahead: Collaborate closely with lawyers, take ownership of tasks and exceed business expectations, anticipate challenges, adapt to changing technologies.

Role and key responsibilities

• Stakeholder engagement: Conduct regular one to one meetings with stakeholders to discuss actions, priorities, expectations and future planning. Attend team meetings to stay informed and contribute effectively. Act as a liaison point for both internal and external clients, draft clear and concise replies to incoming correspondence. Assist with client queries during stakeholder absences. Maintain a flexible approach and adopt hybrid working to accommodate stakeholder and client needs.
• Adaptability and collaboration: Demonstrate client service excellence by being responsive to stakeholder requests. Support the wider PA team, covering for team members during absences or when required to ensure continued resource.
• Efficient mailbox, diary and travel management: Proactively manage mailboxes and diaries including travel coordination. Anticipate future needs and take initiative to resolve conflicts.
• Meeting organisation and coordination: Draft agendas and prepare for internal and external meetings. Ensure necessary equipment and refreshments for both physical and virtual meetings using available technology and resources. Workflow management and delegation: Own the end-to-end process, be accountable for successful conclusion of all stakeholder requests. Delegate tasks effectively across dedicated support teams such as billing, finance, team assistants, document production to meet expectations and deadlines in line with the Scope of Service.
• Document management: Undertake urgent and short document work. Collaborate with the document production team for larger documents utilising our dedicated software. Matter management: Manage the entire client and matter opening process including electronic filing, collaborating with stakeholders and other business support teams.
• Financial administration and compliance: Provide financial administrative support to stakeholders, coordinating with billing and finance teams, ensuring compliance with legal, firm-wide and practice-specific policies and procedures.
• Pitch and presentation creation: Collaborate with the Document Production Team to create impactful pitches and PowerPoint presentations for stakeholders.
• Marketing and business development: Coordinate and organise events, create event material, digital working lists and communicate with attendees to ensure a seamless end to end process.

What's in it for you?

• Support flexible ways of working through our hybrid working policy and commitment to flexible, agile and hybrid ways of working
• Support your health and performance through our dental, healthcare and wellness support
• Support everything you are and all you bring through our powerful commitment to diversity and inclusion
• Provide a platform for your career, whatever your ambitions through our structured professional and personal training, mentoring and development programs
• Provide experience and opportunity through international and cross-function exposure
• Provide an opportunity to give back through our pro bono work and community engagement
• Help you plan ahead through retirement planning, insurance and assurance

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Macildowie are a recruitment business working on behalf of a client to recruit this role. Your personal data may be forwarded to that client company as part of the application process.

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Macildowie is a specialist recruitment consultancy with a rich history of enhancing the careers of professionals across the Midlands and the Northern Home Counties. We have an unrivalled understanding of the local market place and recruit for the majority of the region's premier employers. To search for all of our live jobs please visit us at macildowie.com.