Job Description
HR & Recruitment Assistant
Rugby | Up to £28,500
Full Time | Permanent
Macildowie are working with a client based in Rugby who are looking to recruit an experienced HR Assistant to support across both recruitment and training. This is a fantastic opportunity for someone looking to build on their HR and resourcing experience in a people-focused and process-driven environment.
Working closely with the HR Business Partner and wider management team, you'll play a key role in delivering efficient end-to-end recruitment and supporting the coordination of training across the business.
Key Responsibilities
Recruitment
- Partner with hiring managers to create engaging job descriptions and adverts
- Proactively source talent using job boards, social media, and networking
- Screen applications and coordinate shortlisting
- Support the hiring process end-to-end including issuing contracts and onboarding documents
- Carry out right to work checks and reference collection
- Maintain and update the employee database with new starter details
- Regularly review and negotiate supplier agreements, rebates, and fees
- Manage referral processes and payments
- Report on recruitment activity and identify process improvements
Training
- Maintain training records and book sessions using PowerApps, Excel, and Unit4
- Coordinate with training providers and delegates to ensure smooth delivery
- Handle logistics such as venues, accommodation, catering, and course materials
- Issue course briefs, manage feedback, and post-training evaluations
- General HR Admin
- Organise internal events, budget meetings, and conferences
- Ensure HR system data is accurate and up to date
- Send internal HR comms such as announcements and policy updates
- Dispatch welcome packs and oversee employee surveys
- Support the HR team with ad-hoc projects and general administration
What We're Looking For
- Previous experience in recruitment, resourcing or HR coordination
- Strong communication and organisational skills
- Confident using job boards and recruitment platforms (LinkedIn Recruiter, etc.)
- Proficient with Excel and comfortable working with systems like Unit4
- Detail-oriented, with a proactive and positive attitude
- Able to build strong working relationships with stakeholders
- REC (CertRP) qualification is a bonus, but not essential
Interested?
This is a great opportunity to join a collaborative and supportive HR team in a varied role where you can truly make an impact.
To apply or find out more, reach out to Bree Jameson at Macildowie.
Please put your home postcode on your CV when applying. Our recruitment tech uses this to make sure your CV is reviewed by the relevant consultant, for the relevant job(s), in the relevant geography.
Macildowie are a recruitment business working on behalf of a client to recruit this role. Your personal data may be forwarded to that client company as part of the application process.
If you would like information on how we will process your data please go to our website (macildowie.com) and view our fair processing notices which are located at the bottom of the page under privacy policies. Within the fair processing notice for Candidates there is guidance on how to amend your contact preferences or exercise your rights relating to personal data. We can't provide direct links as email address and website urls within our job adverts are removed by some of the websites on which we advertise.
Macildowie is a specialist recruitment consultancy with a rich history of enhancing the careers of professionals across the Midlands and the Northern Home Counties. We have an unrivalled understanding of the local market place and recruit for the majority of the region's premier employers. To search for all of our live jobs please visit us at macildowie.com.
