Project Administrator

A building design consultancy practice specialising in Chartered Surveying, Project Management, Principal Designer Services and Education Funding is looking to recruit an Administrator.

Essential Qualifications & Experience

• Highly proficient in the use of Microsoft Packages
• At least 3 year's administration experience

Office Administrator - Role Criteria

• General duties include answering the main reception telephone, responding to visitors, office maintenance and replenishment, production of general documentation and a general provision of a high-quality office administration service. Key areas of the role are as follows.
• Answering the main reception telephone when required in a timely and professional manner (screening/directing calls accordingly and taking and relaying clear and concise messages).
• When required, responding to visitors in a professional manner and directing them accordingly.
• Assisting with the condition and cleanliness of the office.
• Administrative tasks such as setting up meetings, booking meeting rooms, arranging Teams Meetings etc.
• Assisting with the control of workload and resources as appropriate, covering other roles where needed.
• Ensure good understanding and practical application of the organisation's H&S Policies. Manage your own personal safety in line with this.
• Assisting with the provision of a high-quality office administration service, ensuring that all company policies, processes and systems are applied and adhered to.
• Assisting with the day-to-day process for Human Resources such as monitoring whereabouts, booking annual leave, diary monitoring etc
• Applying and supporting the principles of quality assurance and environmental management i.e ISO 9001/14001.
• Actively process the production of documents, briefing papers, reports and presentations while demonstrating excellent literacy proficiency, spelling and correct use of punctuation and grammar.
• Undertaking a support role in preparing, compiling, copying and distributing documents such as Tenders and Contracts etc.
• Monitoring of project documentation and coordinate/monitor progress of signatures/completion, recording, chasing as appropriate.
• Typing of meeting minutes, both from written and verbal sources.
• Supporting and assisting with the introduction of new systems and processes.
• Arranging and coordinating site visits between contractors/clients.
• Maintaining an accurate library of Working Documents, ensuring all documents are logged, referenced, version controlled and maintained.
• Controlling and monitoring the validity of the supplier's insurance database ensuring timely submissions of new supplier forms and questionnaires.
• Maintaining a Staff Training Matrix and arrange regular company provided CPD sessions internally.
• Maintain an accurate log of all IT equipment belonging to the business and where it has been allocated to.
• General project support to our Building Surveying, Quantity Surveying and Project Management Teams.

The successful candidate will report into the Office Manager.

The ideal candidate will have the following attributes;

• Desire to understand and promote the company purpose, vision, values and culture.
• Trustworthy and ethical approach, exercising discretion where required.
• Flexibility, resilience, determined and persistent with the ability to influence and build relationships at all levels.
• Be positive, enthusiastic and personable - a real team player.
• Good time management with the ability to multitask.

Salary/Package/Benefits and Bonus Scheme
Their staff are regarded highly within the business and as a result they are looked after and rewarded with packages and bonuses linked to business performance. They offer a competitive salary plus a discretionary bonus scheme, 25 days annual leave, a flexible working approach and a relaxed, yet professional working environment.

In addition, tehy offer 'over and above' benefits to all of our employees such as Sage Employee Benefits package where members have access to a selection of different of discounts, products and services. We also offer Health Insurance to all of our employees.

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Macildowie are a recruitment business working on behalf of a client to recruit this role. Your personal data may be forwarded to that client company as part of the application process.

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Macildowie is a specialist recruitment consultancy with a rich history of enhancing the careers of professionals across the Midlands and the Northern Home Counties. We have an unrivalled understanding of the local market place and recruit for the majority of the region's premier employers. To search for all of our live jobs please visit us at macildowie.com.