PA/Office Manager

My client is looking for a PA/Office Manager to join their business on a permanent basis.

Key skills

Strong organisation, communication, and time management, plus proactive problem-solving, tech proficiency (MS Office, diary management), leadership/teamwork, and handling sensitive info with discretion and integrity, all while being adaptable and detail-oriented to manage budgets, facilities, and daily tasks efficiently.

General Office

• Acting as a first point of contact: dealing with correspondence and phone calls.
• Maintain office supplies, stationery, toilet roll, soaps, milk, tea bags …
• Complete printer meter readings
• Electric meter readings for landlord
• Office maintenance - liaise with landlord
• Ordering IT equipment
• Managing diaries and organising meetings and appointments. Many PAs control access to the manager/executive.
• Booking and arranging travel, transport and accommodation.
• Organising events and conferences.
• Reminding the manager/executive of important tasks and deadlines.
• Typing, compiling and preparing reports, presentations and correspondence.
• Liaising with staff, suppliers and clients.
• Collating and filing expenses.
• New starter induction and system support
• Health and Safety

Managing databases and filing systems

• Ensuring that weekly timesheets are completed (workflow max)
• Reporting to MD weekly on timesheets and utilisation
• Assisting with managing office budgets
• implementing and maintaining procedures/office administrative systems - update company policies and procedures
• attending meetings with senior management
• assisting the organisation's HR and finance functions by keeping personnel records up to date, maintaining online systems (workflow max and BrightHR), and updating financial documents

The role is office based - working 37.5 hours a week.

Salary is circa £30,000 - £35,000.

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